Let us be honest. Asking your school to reduce fees is never easy. It feels awkward. But sometimes life does not give you a choice. A job loss, a medical emergency, a salary that no longer stretches far enough — these things happen to good families every single day.
The good news is that almost every school in Pakistan has a fee concession policy. The bad news is that a badly written application gets ignored. A vague letter with no proof attached ends up in a drawer. This guide gives you three ready-to-use application templates — starting with intermediate, then matric, then middle school — plus the exact documents you need to attach and the answers to questions every student and parent asks.
Template 1: Intermediate (Class 11 and 12 / FSc) — Written by Student
To,
The Principal,
ABC College,
ABC City.
Subject: Application for Fee Concession
Respected Sir/Madam,
I am ABC, a student of Class ABC at your institution. My roll number is ABC.
I am writing to formally request a concession in my tuition fees. My father is employed as ABC and his monthly income is the only source of support for our entire family. Recently, due to increased financial responsibilities and unexpected expenses at home, it has become extremely difficult for us to pay the full college fee on time.
I have maintained a satisfactory academic record throughout my previous classes and I am committed to continuing my education. However, without some financial assistance from the college, my studies may be at risk.
Therefore, I humbly request you to grant me a partial or full fee concession for the current academic session. I am prepared to submit any required documents, including my father’s salary slip or income certificate, to support this request.
I shall remain grateful for your kindness and support.
Thank you.
Yours obediently,
ABC
Class: ABC
Roll Number: ABC
Date: ABC
Template 2: Matric (Class 9 and 10) — Written by Student
To,
The Principal,
ABC School,
ABC City.
Subject: Application for Fee Concession
Respected Sir/Madam,
With due respect, I am ABC, a student of Class ABC at your school. My roll number is ABC.
I am writing to request a concession in my monthly tuition fee. My father works as ABC and he is the only earning member in our family. His monthly salary is not enough to cover all our household expenses along with my full school fee. We are currently facing financial problems at home.
I have always tried to maintain good attendance and decent marks in my exams. I do not want to leave school because of money issues, so I am asking for your help.
I request you to kindly grant me a fee concession so that I can continue my studies without any problem. I will be very thankful for this favor.
Thank you.
Yours obediently,
ABC
Class: ABC
Roll Number: ABC
Date: ABC
Template 3: Middle School (Class 6 to 8) — Written by Parent
To,
The Principal,
ABC School,
ABC City.
Subject: Application for Fee Concession for My Child
Respected Sir/Madam,
I am ABC, father of ABC, who is studying in Class ABC at your school. His roll number is ABC.
I am writing to request a fee concession for my child. I work as ABC and my monthly income is very limited. Due to rising household expenses and recent financial difficulties, paying the full school fee every month has become a serious burden for our family.
My child is regular in school and performs well in class. I want him to continue studying here without any break, but without some fee relief, it will be very hard for us to manage.
I kindly request you to grant a partial or full fee concession for my child. I am ready to provide any income proof or documents you require.
Thank you for your understanding and support.
Yours sincerely,
ABC
Father of ABC
Contact Number: ABC
CNIC Number: ABC
Date: ABC
Documents You Should Attach
A letter without proof rarely works. Schools need something solid to justify the concession. Attach at least one of the following:
| Document | When to Attach |
| Father’s or mother’s latest salary slip | If employed but income is low |
| Income certificate from Union Council | If self-employed or daily wage worker |
| Job termination letter | If recently laid off or fired |
| Medical bills or hospital discharge summary | If high medical expenses are the reason |
| Death certificate | If the student is partially or fully orphaned |
| Pension book or EOBI card | If family survives on pension |
| Utility bills | To show high monthly household expenses |
Important: Submit attested photocopies only. Keep the original documents with you in case the school wants to verify.
How and Where to Submit
- Print or write neatly on A4 plain paper. No torn pages, no scribbling in the margins.
- Place the letter and attached documents in a clean file folder.
- Submit it to the school admin office or accounts office. Do not give it to the class teacher.
- Ask for a receipt or acknowledgment number if possible.
- Follow up after one week if you do not hear back. Do not just wait silently.
Frequently Asked Questions
Not really. For Class 6 to 8, schools expect the parent or guardian to write and sign the letter. The child can help explain the situation, but the formal request should come from the adult.
If your father is a daily wage worker or runs a small shop, get an income certificate from your local Union Council. It costs nothing and takes a day. Schools accept this as valid proof.
Ask for what you honestly need. If you can pay 50 percent but not 100 percent, ask for 50 percent concession. Schools respect honesty more than dramatic requests. Mention the exact amount you can afford if possible.
Not automatically, but good grades definitely help. Schools prefer keeping students who are serious about studying. If your grades are weak, emphasize your regular attendance and good behavior instead.
You can apply every academic year if your situation has not improved. Many families submit a fresh application each year with updated documents. Do not assume last year’s approval carries over automatically.
Ask for a short meeting in person. Sometimes a face-to-face conversation works better than paper. If that fails, ask the admin office about installment plans or external scholarship options like Zakat committees or Ihsan Trust.
